Every dollar tied to its program

Payments, approvals, and fund balances, reconciled as work happens.

From late nights to ready reports

The same bill gets paid twice, and nobody notices until the audit.
Repeat and unusual payments are flagged for review before money leaves.
A grant report is rebuilt by hand every quarter.
Spending is tied to its fund as it happens, so the report draws from recorded spending.
A surprise audit sends staff digging through file boxes for receipts.
Every approval, payment, and document is already on the record.

Optio answers from recorded spending. Staff approve every change.

Anything unusual in this week’s payments?
Voucher V-2210 repeats an amount paid to the same vendor on Monday. I flagged it for review.
Duplicate payment checks
How much is left in the utility fund?
Fund U-12 is 62% spent with five months to go. At this pace it runs short in February.
Funding sources
Draft the grant report for the board.
The draft lists spending by program from July to September, each line tied to its approval. One voucher is missing a receipt.
Grant and program reporting

Fiscal processing
Payments and vouchers tracked from request to paid.
Reconciliation
Match what was approved against what was paid.
Funding sources
See which fund pays for what, and each balance.
Purchasing approvals
Request, approve, and record purchases in one place.
Restricted-spend cards
Cards that work only for approved categories.
Grant and program reporting
Financial reports for funders and boards, from recorded work.
Duplicate payment checks
Unusual or repeated payments are flagged for review before they go out.

Works with Benefits & Assistance, Insights & Reporting, and Inventory & Assets. Optio suggests, and people decide, in every module.

We’ll tie sample spending to it, line by line.